Email encryption can be simply described as a process of protecting your email messages from being sent to people who are not meant to read them. Email encryption involves two steps i.e. authenticating the email messages and then encrypting them.
Email encryption is very important both at the individual and corporate levels. It helps to keep your emails secure and safe from people that could use the information in your emails against you. For example, such people could use the information to blackmail you or interfere with your corporate strategy.
You should therefore take email encryption seriously. To do this you can opt for technological tools/software. They are effective but a bit expensive as well. These tools have the following features;
- They automate the entire process of encryption even when it comes to sending bulk emails.
- They will manage your security policies and subsequent security reports.
- They will provide you with secure messaging that you can regularly use to communicate with your organizational stakeholders without fear of a security breach.
To better understand the encryption process we need to learn more about what happens when we send emails.
When you send emails they move through the internet as plain texts without any email encryption. Most of the servers’ companies use and even servers used by Google cannot give you an adequate level of assurance that your email will not be intercepted. With email encryption your email travels straight from your server to the server the recipient is using. There is no room for interception or diversion.
Email encryption is undertaken with the help of a private and a public key. The purpose of the former key is to encrypt the message as the sender sends it while the latter key is used in decrypting the message as the recipient receives it. The email encryption process ensures that the private email key is not in the public domain i.e. the private email key is only available to the recipient. This therefore means that the recipient can only read the message.
You should therefore take it upon yourself to ensure that all your emails are secure. Find a viable email encryption technological tool/software that is valid and reliable. Keep your information and office documents safe.
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